Departmental Policies & Procedures

Purchasing Office Supplies

President Faulkner sent a letter in January, 2003, instructing all departments to purchase office supplies from a 'gateway' program created with Office Depot . This policy was created under advise of his Task Force on Efficiency, and to take advantage of The University's "consolidated purchasing power" Some important points of the program are:

1. This is a mandatory program regardless of funding source being used.
2. ProCard users will be able to get up to 60% off listed price, at their local Office Depot Store.
3. You can use your ProCard (up to $999.00) or a small purchase order ($999.01 - $4999.99) to purchase your item(s).
4. Employees who go to other vendors to purchase out of pocket will be denied any request for reimbursement.
5. ProCard purchases of office supplies from other vendors will be denied (the vendor will be blocked & the card will be denied).
6. EXCEPTION: Paper, 8-1/2 x 11 virgin, recycled, & 3-hole punched must be ordered from University Supply Service .

The current contract is for five years and includes renewal clauses. The pricing structure will remain the same (same discount percentage) to allow for necessary price adjustments by the vendor over the period of the contract.

Feel free to contact Self Floyd, UT Purchasing Director, at 1-4266 or fself@mail.utexas.edu with any questions/concerns.